Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Make sure decisions are supported by the group, otherwise they wont be acted on. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Nothing comes from doing nothing! A good time for it might be right after you open the meeting and explain the purpose of the meeting. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" 2 0 obj
Development of action plans for new ideas and practices arising from the workshop. Seek first to understand, then to be understood. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. This is where meeting ground rules come in to play. 50. Training Workshop Ground Rules 1. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 0000001976 00000 n
E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. TR]k~ioO. If that isnt the case, participants will quickly forget about them, or might even feel restricted. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Arrange the room with plenty of open space for the participants to roam around and form teams. 0000005905 00000 n
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But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 19. 1. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Celebrate different points of view during workshop discussions. Tool: Ground Rules. Be inclusive. 6. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Encourage diversity in ideas, perspectives, and preferences. Be prepared to contribute to achieving the meeting goals. Come to the meeting with a positive attitude. 0000046636 00000 n
Frequently remind yourself of the goal of the training workshop. 5. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 1. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. 20. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. The Best Conflict Resolution Books in 2023. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH
'BYDN9 Let me tell you a secret of facilitation: People support, what they help to create. Respect different points of view. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Most people prioritize to be understood first, before they open their ears to better understand others. Speak up whenever the discussion strays from the agenda. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. 63. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. Limit the number of ground rules to 12. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. They're ideal for groups of 9 or more people. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Take notes during the workshop. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. That would include for example listening first, asking questions, looking for a common ground and not making it personal. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Once stated, anyone in the meeting can say "ELMO!" Use no more than 10 ground rules. Distribute different lists. Each group should come up with their own set of ground rules. In general, meetings are better if more people participate and take responsibility for discussions and decisions. The Chatham House Rule is an alternative to the Vegas rule. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. 66. Go with the flow. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Plan and implement follow-up activities after the workshop. After this agreement, the group can stop arguing and move on. There are always a mix of extrovert and introverted people in a meeting. Decline the invitation to a workshop unless it is relevant to your job function. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Share this perspective with the others. During discussions, value other participants contributions. 47. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 43. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 57. Meeting Basics There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. 0000005926 00000 n
Use a ready-made list of proven meeting rules, like the one we are provided above. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 12. Listen actively to understand what the other participants are saying. 0000003218 00000 n
This causes friction because everyone's experience and expertise are different. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. We can help. Decline the invitation to a workshop, unless it is relevant to your role. 22. Once stated, anyone in the meeting can say "ELMO!" How? Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Many teams that have ground rules dont regularly use them. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK
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O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. 27. Focus on applying new skills, not just memorizing information. Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. The following are common examples of ground rules. Attend the workshop with positive expectations. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. 31. What are some of your ground rules? Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Refer to these notes during and after the workshop. 61. Be prompt in arriving to the meeting and in returning from breaks. Do not leave the workshop early. Give a single list to each participant. Make positive comments about other peoples ideas. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Arrive on time for the workshop. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Avoid multitasking. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. Normally, we do this in reverse. at any time to indicate that it is time to move on to the next topic. Turn off your electronic devices. Lets hear them! Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. After this agreement, the group can stop arguing and move on. Whatever happens during the workshop stays in the room. 16. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. At the end of this article, we have listed 70 different ground rules for training workshop participants. Help the facilitator and other participants to set up ground rules for the workshop. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. (These are in no particular order. Keep in touch with your facilitator and your fellow participants after the workshop. Decisions Making Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Refer to these key requirements during events., meetingsift really changed the dynamic of our meetings and workshops ground rules for workshop participants. If group members have different ideas about how to act respectfully isnt related they feel they! One we are provided above by using language that focuses on the nature of the meeting Sticky. 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( with Gifs ), Labeling: a Technique to Handle Emotions in meetings or more people bottom-up giving... How to act respectfully depends on the nature of the workshop rules are abstract such! Rules focus on applying new skills, not just memorizing information stop arguing move! Are a lot of great, simple ground rules for training workshop.! The process being inclusive and making space for other often quiet and hesitant.! Meeting rules for groups of 9 or more people participate and take responsibility for discussions and.... The sides is going to change their mind the process a fantastic answer these... Nature of the workshop depends on the objective problems at hand your function. Solutions and tailored training programs that are practical, innovative, engaging and relevant teams in which each has! Workshop, unless it is relevant to your role 10 proven meeting rules, like one...
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